Digital Delivery Note Phase B (myDATA)
As of May 1st, 2026, Phase B of the Digital Delivery Note under myDATA becomes mandatory, introducing significant changes to the way goods movement is monitored. This obligation is no longer limited to issuing the document. It now extends to the full digital tracking of goods movement, through to the final receipt of the goods. In practice, this means that the way a business operates is changing, requiring a more structured and well-organized approach to managing these processes.
What This Means in Practice
Businesses are now required to ensure that specific procedures are followed at every stage of the movement process. The document must be issued and transmitted before the movement begins, while all relevant details, such as sender, recipient, locations, and purpose, must be accurately recorded. At the same time, the movement must be monitored at every stage, from loading through to delivery, while receipt must be confirmed and any discrepancies properly recorded.
The Role of QR Codes in Phase B
In Phase B, QR codes take on a central role. The recipient must be able to scan the QR code and confirm receipt, whether via mobile device, scanner, or the ERP system. Simply generating a QR code is no longer sufficient. It is essential to ensure that the system in use fully supports the process after scanning, from receipt confirmation through to the completion of the goods movement.
Key Areas to Pay Attention To
Particular attention should be given to movements carried out with company-owned vehicles, where the document must be issued before dispatch, to shipments via transport companies or courier services, where responsibility for issuing the document and confirming receipt must be clearly defined, as well as to purchases from abroad, where additional documentation, such as a goods receipt note, may be required.
What You Should Review Immediately
At this stage, it is advisable to contact either your electronic invoicing provider or your ERP software provider to ensure that Phase B of the Digital Delivery Note is fully supported, covering QR code management and scanning, receipt confirmation and completion of the goods movement, the recording of any discrepancies, and the handling of special cases such as goods movements and imports. For those using e-timologio, the process is supported through the myDATA App, which can also be installed on a mobile device for more immediate and practical use. The use of the myDATA App is expected to gradually become an integral part of daily business operations.
How It Affects Daily Business Operations
The implementation of Phase B is not just a technical requirement. It directly impacts day-to-day operations. From loading to final delivery, each stage requires greater accuracy and coordination across departments. Warehouse, logistics, sales, and IT systems must work in alignment, ensuring real-time data flow and proper execution of processes. Adapting to this new framework requires not only technical readiness but also a clear understanding of procedures, in order to avoid delays or operational issues.
Conclusion
Phase B of the Digital Delivery Note is more than just a regulatory requirement. It represents a shift in how businesses manage goods movement and internal processes. If you want to feel fully confident that everything is working as it should in practice, we can go through it together. We are here to guide you with a clear and practical approach, so you can move forward with certainty.
If you want to feel fully confident that everything is working as it should in practice and that your business is fully aligned with the new requirements, it’s worth reviewing your processes in a timely and structured way. Every case has its own nuances, and often it’s the details that make the difference. Contact us by clicking here, so we can go through it together in a simple and practical way, ensuring that everything is set up correctly.
